Accounts Payable/Time Keeping Clerk

ILLINOIS OIL MARKETING EQUIPMENT, INC.

Accounts Payable/Time Keeping Clerk

Department: 05 Support Staff
Job Status: Full Time
FLSA Status: Non – Exempt
Reports To: Office Manager
Grade/Level: Entry
Amount of Travel Required: None
Work Schedule: Monday – Friday 8:00am – 5:00pm
Positions Supervised: None

POSITION SUMMARY
Complete payments and assist with controlling expenses by processing, verifying and reconciling invoices. This position compiles and records time for payroll data entry.

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ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statements

• Reconcile processed work by verifying entries and comparing system reports to balance.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process payment requests, including employee expense reports.
• Pay vendors by scheduling and preparing checks; assist in resolving purchase orders, contact vendors regarding invoice or payment discrepancies and documentation; ensure credit is received for outstanding memos; issue stop payments.
• Maintain filing system, both manually and electronically.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Respond to all vendor inquiries.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Compile employee time, production and payroll data from time sheets and other records, complete time processing steps to assure time is correct for payroll data input.
• Keep track of employee leave time, production, and payroll data from time sheets and other records.
• Distribute and collect timecards each pay period.
• Perform other duties as assigned.

POSITION QUALIFICATIONS

Competency Statements

• Accountability – Ability to accept responsibility and account for your actions.
• Accuracy – Ability to perform work accurately and thoroughly.
• Analytical Skills – Ability to use critical thinking and reasoning to solve a problem.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, Written – Ability to communicate in writing clearly and concisely.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty/Integrity – Ability to be truthful and be seen as credible in the workplace.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Time Management – Ability to utilize the available time to organize and complete work within a given deadline.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.

EXPERIENCE Previous office experience required.

SKILLS & ABILITIES

• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suites or related software.

EDUCATION High School Graduate or General Education Degree (GED): Required

PHYSICAL DEMANDS

N (Not applicable) Activity is not applicable to this position.
O (Occasionally) Position required this activity up to 33% of the time (0-2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 – 5.5+hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands
Stand O
Walk O
Sit F
Manually Manipulate O
Reach Outward O
Reach Above Shoulder O
Climb N
Crawl N
Squat or Kneel O
Bend O
Grasp O
Speak F

Lift/Carry
10 lbs or less F
11-20 lbs O
21-50 lbs O
51-100 lbs N
Over 100 lbs N

Push/Pull
12 lbs or less O
13-25 lbs N
26-40 lbs N
41-100 lbs N

Other Physical Requirements

• Vision/Near

WORK ENVIRONMENT Typical busy office environment.

* Illinois Oil Marketing Equipment provides equal employment opportunities to all employees and
applicants for employment and prohibits discrimination and harassment of any type without regard to
race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual
orientation, gender identity or expression, or any other characteristic protected by federal, state, or local
laws. This policy applies to all terms and conditions of employment, including recruiting, hiring,
placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

❖ Safety Sensitive Functions-This position is deemed Safety Sensitive since a person improperly performing
the essential or marginal functions of the job would constitute a threat to the health and safety of the
employee, the employee's co-workers, and/or the public at large.

*IOME does not offer sponsorship for work visas.

Starting Wage $

Current Openings for Accounts Payable/Time Keeping Clerk Jobs at Illinois Oil Marketing Equipment, Inc.