Accounts Receivable

Accounts Receivable
Support Staff Job Status: Part Time
FLSA Status: Non – Exempt
Reports To: Office Manager
Grade/Level: Entry
Work Schedule: Monday – Friday 9:00am – 2:00pm
Positions Supervised: None

POSITION SUMMARY
Assist in ensuring that the company receives payment for the goods and services offered to customers.
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ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable
accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable
qualified individuals with disabilities to perform the essential functions.

Essential Functions Statements
❖ Prepare, post, verify and record customer payments and transactions related to accounts receivable.
❖ Create certain invoices and reports according to company practices; submit invoices to customers and
employees.
❖ Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by
reviewing files, and contact delinquent account holders to request payment.
❖ Create credit memos/adjustments.
❖ Create employee billing invoices and adjustments.
❖ Process customer credit applications.
❖ Send W-9's when needed, adding, and removing tax as needed. Update account with correct tax
certifications.
❖ Generate monthly billing statements and finance charges.
❖ Submit invoices in web portals as needed.
• Research customer discrepancies and past-due amounts with the assistance of the Office Manager.
• Maintain filing systems both manually and electronically.
• Perform other duties as assigned.

POSITION QUALIFICATIONS
Competency Statements

• Accountability – Ability to accept responsibility and account for your actions.
• Accuracy – Ability to perform work accurately and thoroughly.
• Analytical Skills – Ability to use critical thinking and reasoning to solve a problem.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, written – Ability to communicate in writing clearly and concisely.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty/Integrity – Ability to be truthful and be seen as credible in the workplace.
• Organized – Possessing the trait of being organized or following a systematic method of performing a
task.
• Time Management – Ability to utilize the available time to organize and complete work within a given
deadline.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.

EXPERIENCE
Previous office experience required.

SKILLS & ABILITIES
• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suites or related software.

EDUCATION
High School Graduate or General Education Degree (GED): Required

PHYSICAL DEMANDS
N (Not applicable) Activity is not applicable to this position.
O (Occasionally) Position required this activity up to 33% of the time (0-2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 – 5.5+hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands
Stand O
Walk O
Sit F
Manually Manipulate O
Reach Outward O
Reach Above Shoulder O
Climb N
Crawl N
Squat or Kneel O
Bend O
Grasp O
Speak F

Lift/Carry
10 lbs or Less F
11-20 lbs O
21-50 lbs O
51-100 lbs N
Over 100 lbs N

Push/Pull
12 lbs or less O
13-25 lbs N
26-40 lbs N
41-100 lbs N

Other Physical Requirements
• Vision (Near)

WORK ENVIRONMENT Typical busy office environment.

➢ Illinois Oil Marketing Equipment provides equal employment opportunities to all employees and
applicants for employment and prohibits discrimination and harassment of any type without regard to
race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual
orientation, gender identity or expression, or any other characteristic protected by federal, state, or local
laws. This policy applies to all terms and conditions of employment, including recruiting, hiring,
placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
❖ Safety Sensitive Functions-This position is deemed Safety Sensitive since a person improperly performing
the essential or marginal functions of the job would constitute a threat to the health and safety of the
employee, the employee's co-workers, and/or the public at large.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide
guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive
list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed
appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description
and/or assign tasks for the employee to perform, as the company may deem appropriate.

*IOME does not offer sponsorship for work visas.

Starting Wage $

Current Openings for Accounts Receivable Jobs at Illinois Oil Marketing Equipment, Inc.