Human Resources

Human Resources

Job Status: Full Time
FLSA Status: Non – Exempt
Reports To: Office Manager
Grade/Level: Entry
Work Schedule: Monday – Friday 8:00am – 5:00pm
Positions Supervised: None

POSITION SUMMARY
Assist the Human Resource Manager with complex and specialized administrative tasks including benefits and
leave management. Enforce company policies and practices. Process weekly payroll and onboard all new hire
employees. Oversee records and generate reports.
________________________________________________________________________________
ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable
accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable
qualified individuals with disabilities to perform the essential functions.

Essential Functions Statements
❖ Maintain employee records, ensure completion and accuracy of details such as employee contact
information, job classification, pay rates, organizational structure, and other key details.
❖ Review, track, and document compliance with mandatory and non-mandatory training, continuing
education, and work assessments. This may include safety training, anti-harassment training and required
certifications.
❖ Perform routine tasks required to administer and execute human resource programs including but not
limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations;
performance and talent management; productivity, recognition, and morale; occupational health and
safety; and training and development.
❖ Perform administrative and recordkeeping tasks related to staffing changes, which may include layoffs,
resignations, terminations, and extended leaves of absence.
❖ Assist with the administration of employee benefits, which may include collecting and submitting
employee information and notice of change in status to health, dental, life, disability, and other insurance
carriers or insurance brokers.
❖ Maintain work related injury claims and OSHA reporting processes.
❖ Plan and support company-wide information meetings such as open enrollment, new hire orientation.
❖ Attend and participate in employee disciplinary meetings, terminations, and investigations.
❖ Maintain knowledge of trends, best practices, regulatory changes and technologies in human resources,
talent management and employment laws.
❖ Conduct or assist with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings,
payroll audits and other compliance reviews.
❖ Enter, maintain, and/or process information in the payroll system; information may include employees'
hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions
and withholdings, address changes and other information.
❖ Review time sheets, work charts, wage computation, and other information to detect and reconcile
payroll discrepancies.
❖ Verify attendance, hours worked, pay adjustments and post information onto designated records.
❖ Record employee information, such as exemptions, transfers, and resignations to maintain and update
payroll records.
❖ Issue and record adjustments to pay related to previous errors or retroactive increases.
❖ Keep informed about changes in tax and deduction laws that apply to the payroll process.
❖ Provide information to employees and managers on payroll matters, tax issues, benefit plans and
collective agreement provisions.
❖ Serve as back up for time processing functions for payroll.
❖ Conduct verification of employment.
❖ Complete, verify and process forms and documentation for administration of benefits such as pension
plans and unemployment and medical insurance.
❖ Prepare and balance period-end reports and reconcile issued payrolls to bank statements.
• Perform other duties as assigned.

POSITION QUALIFICATIONS
Competency Statements
• Accountability – Ability to accept responsibility and account for your actions.
• Accuracy – Ability to perform work accurately and thoroughly.
• Analytical Skills – Ability to use critical thinking and reasoning to solve a problem.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, written – Ability to communicate in writing clearly and concisely.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty/Integrity – Ability to be truthful and be seen as credible in the workplace.
• Loyal – The trait of feeling a duty to the employer.
• Organized – Possessing the trait of being organized or following a systematic method of performing a
task.
• Project Management – Ability to organize and direct a project to completion.
• Time Management – Ability to utilize the available time to organize and complete work within a given
deadline.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.

EXPERIENCE
At least three years of prior Human Resource experience preferred. Valid driver's license with an insurable driving
record required.

SKILLS & ABILITIES
• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suites or related software.

EDUCATION
High School Graduate or General Education Degree (GED) required.
Associate Degree (two-year college) or work equivalent in business.

PHYSICAL DEMANDS
N (Not applicable) Activity is not applicable to this position.
O (Occasionally) Position required this activity up to 33% of the time (0-2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 – 5.5+hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands
Stand O
Walk O
Sit F
Manually Manipulate O
Reach Outward O
Reach Above Shoulder O
Climb N
Crawl N
Squat or Kneel O
Bend O
Grasp O
Speak F

Lift/Carry
10 lbs or Less F
11-20 lbs O
21-50 lbs O
51-100 lbs N
Over 100 lbs N

Push/Pull
12 lbs or less O
13-25 lbs N
26-40 lbs N
41-100 lbs N

Other Physical Requirements
• Vision/Near

WORK ENVIRONMENT Typical busy office environment.

➢ Illinois Oil Marketing Equipment provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

❖ Safety Sensitive Functions-This position is deemed Safety Sensitive since a person improperly performing the essential or marginal functions of the job would constitute a threat to the health and safety of the employee, the employee's co-workers, and/or the public at large.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

*IOME does not offer sponsorship for work visas.

Starting Wage $

Current Openings for Human Resources Jobs at Illinois Oil Marketing Equipment, Inc.